Vehicle Leasing

Fuel is charged to the vehicle as it is purchased.

The insurance charge is billed separately. Effective FY25, the insurance charge (per month) for vehicles will be:

• Cars: $68
• Medium and heavy duty vehicles (>12,000 lbs): $110
• All other vehicle types: $73

Added equipment such as shelving, lift gates, and snowplows will increase the vehicle’s monthly lease rate.

Lease rates, while based on a monthly charge, are calculated and billed on a daily rate basis to allow accurate prorated fees. Rates below do not include fuel, insurance, or additional equipment.

*Vehicles not serviced on the Twin Cities campus do not pay a mileage rate but must pay all fuel and maintenance charges as they occur.

**For Pickup towing capacities and procedures, contact Fleet Services at [email protected].

Call Fleet Services for a quote for a vehicle not listed here.

Ready to start the leasing process? Here are the steps:

1. View the Fleet Vehicle Lease Agreement
2. Determine your time commitment. 
   • The minimum lease period is one year and can be terminated with a 90-day written notice. 
3. Fill out the Request Form to start the process. 
   1. In order to request a new lease vehicle for a University department or business unit, the New Vehicle Request Form must be completed and emailed to [email protected]. 
   2. Once this form has been submitted, a representative from Fleet Services will contact the requestor within three business days to discuss the request in more detail. 
4. Your vehicle is ordered after another form is submitted authorizing the actual vehicle purchase or lease. 
   • Typically, the requestor decides the vehicle color and options. 
   • This process takes a minimum of 120 days. 
   • Occasionally, vehicles are available for immediate lease. 
   • At times, an interim vehicle may be available for your use until your new vehicle arrives. 
5. Pick-up your vehicle at the Fleet Services Building.
   • Our office will contact you once the vehicle arrives. The lease agreement must be completed and signed before the vehicle leaves the lot. 
6. Leasing charges are billed monthly through eStatements. 
7. If you need a parking contract for the Twin Cities campus, contact Customer Service at 612-626-7275.

View the Fleet Vehicle Lease Agreement

• Fleet will need written authorization from the department head to lease a vehicle. 
• Minimum term of all leases is one year. 
• The monthly billing includes a period charge and mileage fee (on Twin Cities campus vehicles only). Insurance and fuel consumption are billed separately on a monthly basis. 
• All drivers must be on University payroll. If not, they must be a student or volunteer with written permission from the head of the renting department. All drivers must be at least 18 years of age and have a valid driver's license from one of the 50 states or Canada. We accept restricted driver's licenses. 
• The only passengers allowed in any vehicle are those on official University business. No exceptions. 
• All accidents must be reported, whether or not any damage was done to the University vehicle. 
• The lessee is liable for all damage to the vehicle, whether or not it is accident-related. Fleet Services will only reimburse the cost of damages when an accident report is filed and the claim is approved by insurance. 
• Maintenance on Twin Cities campus vehicles is to be done in the Fleet Shop except in the case of emergencies.

Tickets, unpaid tolls, and other citations are the responsibility of the driver, not the department. See the University of Minnesota Board of Regents Policy.

NOTE: Tolls are reimbursable travel expenses, however, late fees associated with unpaid tolls are the responsibility of the driver.