Fleet Services is governed by University of Minnesota Policies found in the Policy Library.
Affecting policies
Using Vehicles for University Business
This policy outlines the requirements and guidelines for using University-owned, leased, or rented vehicles for official business. It covers driver eligibility, vehicle usage rules, and procedures for handling accidents and traffic offenses to ensure safety and minimize transportation costs for the University.
Use of Personal Vehicles for University Business
This policy outlines the authorization and responsibilities for using personal vehicles for University business. It covers driver eligibility, accident liability, insurance requirements, and mileage reimbursement procedures to ensure safe and compliant use of personal vehicles.
Renting or Leasing a Vehicle for University Business
This policy outlines the procedures for renting or leasing vehicles for University business, including departmental approval, fueling guidelines, and restrictions on mobile device use. It also specifies insurance requirements and coverage limits for vehicles rented from non-contracted suppliers.
Managing Permanently Assigned University Vehicles
This policy governs the management and use of permanently assigned University vehicles. It details driver authorization and tracking, accident reporting, vehicle maintenance, fueling procedures, and rules for safe and lawful operation to ensure compliance and safety.
Rules for Permanently Assigned University Vehicles
This policy defines the rules for using permanently assigned University vehicles, including those with and without decals and tax-exempt licenses. It specifies authorized business use, driver eligibility, and restrictions on personal use, including guidelines for high-ranking University officials and police officers.
Reporting Accidents involving University Vehicles
This policy outlines the procedures for reporting accidents involving University vehicles. It details the immediate steps to take in accidents involving personal injury or death, the process for non-injury accidents, and the requirement to complete and submit a Fleet Accident Report within two University business days to ensure proper documentation and liability processing.
Vehicle Safety Board
The Vehicle Safety Board (VSB) establishes guidelines for the safe operation of University vehicles, sets driver eligibility standards, reviews vehicle accidents, and recommends actions to reduce liability risk. It can modify or revoke driver eligibility but does not handle HR disciplinary actions.
Traveling on University Business
This policy governs travel expenses for University business, emphasizing adherence to University guidelines, cost-effectiveness, and compliance with both internal policies and external sponsor regulations, ensuring responsible use of funds across all departments and units.
Property and Liability Insurance
This policy governs the procurement and management of property, liability, and other non-benefit insurance for the University. It mandates that individual units refrain from independently purchasing insurance using University funds and outlines reporting requirements for incidents and claims.