Fleet Services handles vehicle requirements for University departments.
Department services
Titles
Fleet services holds the title for all University vehicles, licensed trailers and equipment.
Licenses
Fleet ensures that all University vehicles and equipment are properly licensed. To license a unit, please email a copy of the paid invoice, information for a vehicle contact, and EFS chart field to Fleetsrv@umn.edu. Then, please mail the original MSO/Title to Fleet Services.
Monthly vehicle fee
All department-owned vehicles are charged a monthly service fee to cover administrative costs. Effective FY24, the departmental fee is $56 per month for the metro-area and $31 per month for greater Minnesota.
Insurance
Fleet ensures that all University vehicles are properly insured.
The insurance charge is billed separately. Effective FY24, the insurance charge (per month) for vehicles will be:
- Cars $64
- Medium and Heavy Duty Vehicles (>12,000 lbs) $98
- All other vehicle types $68
Driver's license checks
Fleet Services checks the licenses of full-time drivers of leased and department-owned vehicles annually for validity.
Biennial vehicle inspections
Department contacts (DRAs)
Fleet Services relies on department contacts, known as Designated Responsible Authorities (DRAs), to help identify drivers of University vehicles; carry out the Driver's License Check Program; and comply with University policies regarding the use of University vehicles.
A DRA is an employee of the University who has been assigned this responsibility by the department head.