Process
Any damage to a University vehicle, including non-preventable incidents such as hail damage and vandalism, must be reported to Fleet Services through our online Fleet Accident Report and photos emailed to [email protected]. This will allow the University to properly process the necessary paperwork to protect its assets.
Instructions
Damage resulting from normal wear and tear does not require an accident report. Examples include door dings, paint chips, and superficial scratches smaller than the size of a credit card.
All accident reports must be filed within two working days.
- If there are personal injuries to others, file the accident report immediately.
- If the accident involved another vehicle, file the accident report by the end of the day.
- If you incurred a personal injury, file the accident report as soon as you are able, within two working days.
- If an accident report is not filed within two working days, your department will not be reimbursed for repairs made to the vehicle.
- Damage to University vehicle must be repaired within 6 months of the occurrence or the cost of repairs will not reimbursed to the department.
Please see the University of Minnesota Procedure Reporting Accidents involving University Vehicles to learn about accident reporting and processing.
All accidents are reviewed by the Vehicle Safety Board, represented by members in these groups: Registered Drivers, Designated Responsible Authorities, University Police, University Services, Emergency Management, Environmental Health & Safety, and Risk Management.
Fleet reserves the right to ask for an accident report if damage is determined to be beyond normal wear and tear.
Vehicles located on or near the Twin Cities campus
- Please drop the vehicle off at Fleet Services Shop. Fleet will coordinate repairs with a University contract body shop.
- Windshield damage is fully covered at no cost to the department.
- All other body damage is subject to a $750 deductible.
- If the total cost of repairs is less than $750, the department will be responsible for the full cost of repairs.
Vehicles located outside the Twin Cities metro area
- Please arrange repairs with a local body shop in your area.
- Once repairs are completed and payment has been made, email a copy of the paid invoice to the Fleet Lease and Rental Manager for reimbursement.
- Windshield damage is eligible for 100% reimbursement.
- All other body damage will be reimbursed for cost of repairs minus a $750 deductible.
- If the total cost of repairs is less than $750, no reimbursement will be issued